💳 Payments & billing

Taking payments

Generate monthly charges, record cash or bank-transfer payments, and see who still owes money at a glance.

Add a payment method

Step-by-step for parents: save a card or set up a UK bank Direct Debit so your club fees are collected automatically. Nothing is charged when you add it.

Switching providers

Moving your club to Adminished from GoCardless or another Direct Debit provider: why mandates re-authorise, the join-link route, importing your roster, and when to cancel your old provider.

Saving on fees

Direct Debit costs less than cards in Stripe processing fees. How to set which payment methods your club accepts to cut fees, what each method costs, and the trade-offs.

Payment reminders

How automated payment reminders work in Adminished (T+3, T+7, T+14), how saved-card auto-charge bypasses reminders entirely, and how declined cards are handled.

Who pays the fee

How the "Add transaction fee to price" toggle on payment requests works: when on, parents cover the Stripe + platform fee and you receive the round number; when off, the fee comes out of your share.

Passing on card fees

Adding a card surcharge is illegal in the UK and Ireland (and being banned in Australia). The legal way to recover processing costs: build the fee into your price — including the "Add transaction fee to price" toggle, which shows parents one inclusive total with no separate card fee.

Require payment in advance

Turn on "Require payment in advance" so an event place is only confirmed once it is paid for by card — no more holding seats for people who never pay.

Reserve with a card

Ask people on an interest list to save a card to commit. They are only charged if the class or event goes ahead — you trigger the charge once it is confirmed.

Connecting Stripe

Step-by-step walkthrough of Stripe Connect onboarding: what you need before you start, the verification flow, fees, payout schedule, and the common gotchas.

Gift Aid

Capture Gift Aid declarations online when members join, track who is eligible, and produce the report for HMRC. For UK charities and CASCs.

Coach payroll

Assign a teaching coach to each class, set their rate per session or per hour, then read the payroll report and export it as CSV. Not PAYE/NI/RTI.

Paying fees (parents)

How parents pay club fees in Adminished: pay a request by card, save a card or Direct Debit for automatic collection, find receipts, and how cash or bank transfer is recorded.