Adminished

Tracking payments

How payments work in Adminished

Adminished tracks who owes money and who has paid — it does not take card payments directly. You collect money however you normally do (cash, bank transfer, SumUp) and record it here.

Generate monthly charges

  1. Go to Payments in the top navigation.
  2. Click Generate charges for [month].
  3. Adminished creates a charge for each active student based on their billing type:
    • Monthly — one fixed monthly fee per class enrolled.
    • Drop-in — a per-session fee multiplied by sessions attended that month.

You can also add one-off charges manually — useful for membership fees, kit, gradings or event fees.

Record a payment

  1. On the Payments page, find the student with an outstanding balance.
  2. Click Record payment.
  3. Enter the amount received and choose the method (cash, bank transfer, etc.).
  4. Click Save. The balance updates immediately.

Outstanding balances report

The Payments page shows a running total of outstanding balances. Use the "Outstanding" filter to see only students who owe money.

Related articles

  • Payment reminders

    How automated payment reminders work in Adminished (T+3, T+7, T+14), how saved-card auto-charge bypasses reminders entirely, and how declined cards are handled.

  • Who pays the fee

    How the "Add transaction fee to price" toggle on payment requests works: when on, parents cover the Stripe + platform fee and you receive the round number; when off, the fee comes out of your share.

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