Coach payroll

Stop reverse-engineering coach pay from the register. Payroll totals the sessions and hours each coach actually taught, multiplies by their rate, and gives you a clean figure — and a CSV — for whoever does your books. What used to be an evening with a spreadsheet is now a date range and a download.

What it does — and what it does not

Payroll works out what to pay each coach for the sessions they taught, and exports that as a CSV. It is not PAYE/NI/RTI payroll filing: it does the maths and the export, then hands the figures to you or your accountant. Treat the CSV as the input to your payroll process, not a replacement for it. If you have employed staff, pair it with your accountant or your usual payroll software.

Where it lives

Open Payroll in the coach navigation. The report is owner-only — coaches and assistants don't see each other's pay or the totals.

Step 1 — Assign a teaching coach to each class

Payroll counts the sessions a coach taught, so each class needs a coach attached. Open a class, set its teaching coach, and save. A class with no coach assigned won't appear in anyone's pay total.

Step 2 — Set each coach's rate

On the Payroll page, set a rate for each coach. You can pay:

Per session — a flat amount for each class delivered, however long it runs.
Per hour — a rate multiplied by the scheduled length of each session.

Set the rate that matches how you actually pay that person. You can give different coaches different rates, and change a rate whenever it moves — the report uses the rate at the time you run it.

Step 3 — Pick a date range

Choose the period you're paying for — a calendar month, a fortnight, a single week, whatever your pay cycle is. Payroll looks at every session inside that range that has a teaching coach attached.

Step 4 — Read the report

For each coach the report shows the sessions and hours taught in the range, their rate, and the total to pay. The figures come straight off your timetable, so a coach who covered an extra night shows up without you re-keying anything.

Step 5 — Export the CSV

Click Export CSV to download the same figures as a file. Hand it to your accountant or drop it into your payroll software — it's plain data, one row per coach, ready to work with.

Sessions, not attendance

Payroll is about the coach who turned up to teach, not which children were marked present. A class still counts toward a coach's pay whether the register was full or thin — you're paying for the session delivered. Marking a child excused or no-show changes that child's bill, never the coach's pay.

Keep your rates and assignments current

Two things make the report right: every class has the correct teaching coach, and every coach has an up-to-date rate. Check both before you run end-of-month — a missing coach or a stale rate is the only way the totals go wrong, and both take seconds to fix.

Team roles
The four staff roles in Adminished (Owner, Admin, Coach, Assistant), what each can do, and how to invite, promote or remove team members.
Recording attendance
Use the kiosk view on a tablet or take attendance from the Attendance page. Mark students present or absent in seconds.
Setting up classes
Create a class, add a weekly schedule, set capacity and invite students to join.
Taking payments
Generate monthly charges, record cash or bank-transfer payments, and see who still owes money at a glance.

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