Tracking venue hire

Hire tracking lives on each venue — open a venue and fill in its Hire details. (This used to be a separate "Venue bookings" page; it's now part of the venue itself.)

What hire tracking is for

If you hire a hall, court or pitch on a fixed-term contract — a 10-week school term, a quarterly agreement or an annual lease — you need to know when that contract expires so you can renew it before another group takes your slot.

Adminished tracks each venue's hire start date, renewal period and expiry date. You get an amber warning 30 days before expiry and a red alert once the hire has lapsed.

Recording hire on a venue

Go to Venues in the navigation, then open a venue (or click Add venue to create one).
Scroll to the Hire details section.
Set the Hire start date — the first day of the current contract period.
Set Renews every — how often the hire renews. Enter a number and choose weeks, months or years. Common values:
- 10 weeks — a typical school term
- 3 months — a quarterly contract
- 1 year — an annual lease
Set Hire expires on — the date the current contract ends. (The Renew button later rolls this forward by one period for you.)
Optionally enter the Cost per period (useful for budgeting).
Click Save changes (or Add venue if you're creating a new one).

Renewing a hire

When a venue's hire is within 30 days of expiry (or has already expired), a Hire card on the venue page shows the expiry date with a Renew (+ one period) button — e.g. Renew (+10 weeks). Clicking it extends the expiry date by one renewal period.

Status colours explained

Colour	Meaning
31+ days left	Active — no action needed
1–30 days left	Renewal due soon — arrange renewal now
Expired	Contract has lapsed — contact your venue immediately

Linking rooms to a venue

If you've set up rooms in Adminished (e.g. "Main Hall", "Studio A"), each room can belong to a venue. Open the venue and use the rooms section to add a room here, or link an existing room by editing it (Rooms → Edit) and choosing the venue. Rooms linked to a venue appear on that venue's page, so you can see at a glance which spaces depend on a particular hire contract.

Go to venues

Managing rooms
How to create rooms, assign them to weekly class slots, and let Adminished prevent double-booking automatically.
Setting up classes
Create a class, add a weekly schedule, set capacity and invite students to join.
Events and camps
How to set up one-off events, holiday camps and trips in Adminished: ticket tiers, sibling discounts, public booking page and post-event reporting.

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