Adminished

Setting up events and camps

The Events page showing upcoming camps and one-off sessions with booking options

Events are one-off or multi-day sessions — holiday camps, tournaments, open days — that parents can book and pay for independently of their regular class subscription.

Available on every plan, including Free.

Events vs regular classes

  • Regular class — recurring, tied to a term, managed through the Classes tab.
  • Event — one-off or multi-day, ticketed, with its own public booking page that parents can reach without logging in.

Creating an event

  1. Tap Schedule in the bottom bar, tap it again to open the sheet, then pick Add an event.
  2. Fill in the name, start date, end date (can be the same day), age range, and maximum capacity.
  3. Optionally upload a leaflet or image — this appears on the public booking page.
  4. Click Save. The event is created in draft; it is not yet public.

Setting up tickets

After saving, open the event and scroll to Tickets. An event with no tickets can't be booked, so add at least one. Each ticket has:

  • Name and price — what the customer picks and pays, e.g. "Day pass — £15.00". Set the price to £0.00 for a free event.
  • What it covers — One date (the customer picks which day at booking; good for day passes) or All dates (the whole event; good for weekend passes).
  • Capacity — how many of this ticket exist. Leave it blank for unlimited. Once they've sold, that ticket shows as sold out and nobody else can pick it; the event's other tickets carry on.
  • Spectator — ticks a ticket as a watching adult rather than a participant, so it doesn't count against your age limits.

There is no start or end date on a ticket, so an early-bird price doesn't expire on its own. Run one of two ways: give the cheap ticket a capacity (the honest version of early-bird — first 20 seats at £12, the rest at £15), or set the capacity higher than you'll sell and Remove the ticket by hand when you want the price to stop. Removing a ticket doesn't touch bookings already made on it.

Family discount

This is one number on the event itself, not a ticket: Sibling discount (%) on the event form. It comes off the 2nd and every later attendee in the same booking, cheapest first — the dearest ticket in the basket always pays full price. So a 25% sibling discount on three £20 places charges £20 + £15 + £15.

The catch worth telling parents: it only works when they book their children together, in one go. Two separate bookings are two full prices, and there's no way to apply it afterwards short of a refund.

Publishing and sharing

  1. Once tickets are set, click Publish. This makes the event visible at /events/<slug>.
  2. Copy the booking link from the event page.
  3. To reach existing parents, go to Comms, write a message, and paste the link. Parents can book without logging in, or log in first to have their details pre-filled.

Pre-event checklist

  • Capacity is set and correct.
  • Your payment account is connected (Settings → Payments) — otherwise bookings cannot take payment.
  • Leaflet or image uploaded if you want it shown on the booking page.
  • At least one ticket exists, priced, with the right "what it covers".

On the day and afterwards

  • Open the event and use the Attendance tab to mark who showed up on the day.
  • When the event is over, click Export attendees to download a CSV of everyone who booked, their ticket tier, and payment status.

Related articles

  • Require payment in advance

    Turn on "Require payment in advance" so an event place is only confirmed once it is paid for by card — no more holding seats for people who never pay.

  • Minimum numbers (reserve now, pay if it goes ahead)

    Only run a trip or event once enough people commit. Members reserve a place with a card or Direct Debit on the booking page and are only charged once you confirm by your decide-by date.

  • Interest lists

    How to publish a public interest list at adminished.com/interest/your-list for waitlists or new-class demand testing — parents sign up without logging in.

  • Polls

    How to create text and time polls in Adminished, how members vote, and how to convert a winning time-poll option into a real event.

  • Venue bookings

    How to track hall-hire and pitch contracts, get 30-day renewal alerts, and never lose your venue slot again.

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