Managing your children's accounts

If you have more than one child at the club — or your children attend different clubs — this article walks you through adding them, editing their details, switching between them, and what to do when they age out.

Adding a second (or third) child

1. Open the parent portal.
2. Tap + Add a child next to your children's names, or open Settings → Register with the club.
3. Enter their name, date of birth (optional but recommended — helps the coach with age-banded classes), and any emergency or medical notes the coach needs to know.
4. Pick which class(es) you'd like to enrol them in, or leave blank and let the coach assign them.
5. Save. That's it — the child is on the club's list straight away. There is no approval to wait for, so don't chase your coach. You'll get a registration confirmation email with the details you entered and the consent wording you agreed to.

You can add as many children as you like — there's no per-child fee from Adminished, and the coach decides whether to charge sibling discounts on their side.

Editing a child's details

Tap your child's name on the parent dashboard, then Edit. You can update:

• Name and date of birth — keep these accurate, especially DOB for age-banded classes.
• Emergency contact — one name and one phone number: the person the coach should call if you're not reachable. Make it someone other than yourself, on a different phone.
• Medical conditions and allergies — every coach in the club sees this. Be specific: "asthma — uses blue inhaler before exercise, kept in left pocket of his kit bag" is more useful than "asthma".
• Photo consent — this governs your child's own profile photo: whether it is stored and shown to their coaches (for example on the attendance register) and to you in this portal. It is never made public. Untick it and save, and the photo is hidden; ask your coach if you want it deleted outright. A second, separate tick covers photos taken at club events. Neither setting edits or blurs a photo anyone else takes — if you're unhappy about a specific picture, tell the coach.

Switching between children

On the dashboard, each child has their own card showing today's class, payments outstanding and quick actions — Won't attend (or Can't make it) and ⏱️ Running late. The cards are stacked top to bottom — scroll through to find the right child.

There's no child picker to hunt for: Calendar and Payments show all of your children together, labelled by name, rather than one at a time.

One account, multiple clubs

If your children attend more than one club (e.g. karate and Scouts), join each club separately using its individual join code — see Parent portal basics. Your single Adminished login is enough; the club switcher sits at the top of your parent dashboard — tap the club's name there to flip between them. Everything below it (classes, payments, messages) then belongs to the club you picked.

When a child ages out or stops attending

Don't worry about removing them yourself — the coach handles this from their side. They'll mark your child as "left" so:

• You stop receiving messages and charges for that child.
• Their attendance history and any badges/achievements stay on file (useful if they want to come back).
• The child no longer counts towards the coach's active-student count.

If you've moved away and want a clean break, you can also leave the whole club from your settings.

Teenagers who want their own login

From age 13, your child can have their own Adminished account (UK GDPR child consent age). To set this up, the child visits adminished.com/join, picks "Myself — I'm the member", enters the club's join code, and creates their own login. You stay linked as a guardian on their record, but they get to log in and manage their own attendance, badges and payments.

Related articles

• Parent portal

  How parents join your club with a join code, access the parent portal, view their child's class schedule, and pay online.

• Absence & running late

  How parents flag when their child won't attend a session or will arrive late, how coaches get notified, and what the pre-absent pill on the Today view means.

• Adult self-signup

  How adult members (boxing students, music tutees, Scout leaders) can sign themselves up via /join, the 13+ age floor, and how the same person is both account holder and student.

• Leave or delete account

  How parents leave a single club, how to delete a whole Adminished account, what gets retained for HMRC/GDPR compliance, and why a coach deletion cannot be undone.

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