Adminished

Creating custom forms and waivers

The Custom Forms page showing form templates and waiver documents

Custom forms let you collect signed consent from parents beyond the built-in waiver — useful for photo consent, medical disclosure, marketing opt-in, or a code of conduct.

Creating a form

  1. Go to Settings → Documents.
  2. Click Create form.
  3. Give the form a title (e.g. "Photo and video consent") and paste or type the body text — this is what the parent reads before signing.
  4. Tick Require signature if you want a typed-name confirmation (recommended).
  5. Set a version number (default: 1). You'll increment this when the wording changes and a fresh signature is needed.
  6. Click Save. The form is now active but not yet assigned to any class.

Assigning a form to a class

  1. Still in Settings → Documents, find the form and click Assign to classes.
  2. Tick each class you want the form to apply to.
  3. Save. All parents with a child enrolled in those classes will be prompted to sign at their next login.

Versioning and renewals

When you update the wording of a form, increment the version number (e.g. 1 → 2) and save. Adminished treats the new version as unsigned for everyone — all assigned parents are prompted again. The previous signature is preserved in the audit trail; only the new signature satisfies the current version check.

For annual renewals (e.g. photo consent each September), bump the version at the start of the year rather than creating a new form. That keeps the history together on each student's record.

Reviewing who has signed

  1. Go to Students and open the student's record.
  2. Click the Forms tab.
  3. You'll see each assigned form, the signed version number, the signer's name, and the timestamp.

Plan limits

Form limits per plan: Free 5 forms, Essential 10 forms, Pro and Custom unlimited. To stay within the limit, archive forms you no longer use — archived forms retain their signature history but cannot be assigned to new classes.

Related articles

  • E-signing

    How parents e-sign club documents in Adminished, the UK legal basis (Electronic Communications Act 2000 + eIDAS), what the audit trail records, and what e-signing does not cover.

  • DBS & safeguarding

    How to record DBS check dates and safeguarding training per team member, get 60/30/7-day expiry alerts, and export the team's compliance state for auditors.

  • Adding students

    Add students one at a time or import from a spreadsheet. Set billing type, emergency contacts and enrol them in a class.

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