Adminished

Adding students

Add a student manually

  1. Go to Students in the top navigation.
  2. Click Add student.
  3. Enter the student's name, date of birth (optional), and contact details.
  4. Choose a billing type: Monthly or Drop-in.
  5. Click Save student. They appear in your student list immediately.

To enrol a student in a class, open the student's record and click Enrol in a class, or open the class and use the Enrolled students section.

Import from a spreadsheet

  1. Go to Students and click Import from CSV.
  2. Download the template file and open it in Excel or Google Sheets.
  3. Fill in one student per row. Required: first_name, last_name. Optional: date_of_birth, billing_type, notes.
  4. Save as CSV and upload. Any rows with missing required fields will be skipped — the others are imported.

Archive a student

When a student leaves, open their record and click Archive. Archived students are hidden from class lists and the attendance kiosk, but their history is preserved. You can restore them at any time.

Emergency contacts

Add up to two emergency contacts per student from the student's edit form. These appear on the student's record and are visible to coaches only — not parents.

Related articles

  • Adding a second guardian

    How to link multiple guardians to one student so both parents (or grandparents, step-parents, carers) receive every broadcast — without you running parallel WhatsApp groups.

  • Parent portal

    How parents join your club with a join code, access the parent portal, view their child's class schedule, and pay online.

  • Setting up classes

    Create a class, add a weekly schedule, set capacity and invite students to join.

  • Custom forms & waivers

    How to create custom consent forms (photo, medical, marketing) beyond the standard waiver, enforce them per class, and bump the version to trigger re-signing.

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