Adminished vs TutorBird (2026)
Quick take: TutorBird is a polished, tutor-first scheduling and billing tool with genuinely strong tutor payroll. Adminished is UK club/class software that also runs tuition — with DBS tracking, per-child consent e-signing and capacity-based pricing. Here's an honest look at which suits you.
What TutorBird is: TutorBird is dedicated tutor-management software used by independent tutors and multi-tutor tutoring businesses, including in the UK. It centres on calendar-based scheduling, automated invoicing, lesson notes and attendance, a student/parent portal, an optional website builder, and online payments through Stripe and PayPal (cards, Auto Pay, and BACS Direct Debit for UK bank accounts via Stripe). It also includes a flexible tutor-payroll engine that can calculate pay per student, per hour, or as a percentage of revenue — a real strength for tutoring teams. Pricing is a single all-features plan charged per tutor/staff seat, from roughly $16.95/month (about £13.50, billed in USD) for one tutor (plus a few pounds per extra tutor) — check current pricing, as it has shifted and varies by region. It is purpose-built for tutoring rather than spanning multiple activity types.
Feature comparison
| Feature | Adminished | TutorBird |
|---|---|---|
| Who it's built for | UK clubs, classes and group activities including tuition centres and Kumon-style learning — multi-vertical, so it also covers martial arts, dance, scouts and community settings, and supports adult self-learners. | Independent tutors and multi-tutor tutoring businesses/agencies. Purpose-built and well-polished for tutoring specifically. |
| Pricing model | Capacity-based: free up to 20 students, £19/mo up to 75, £49/mo up to 200. Every feature on every tier; no per-staff seat fee. | Single all-features plan charged per tutor/staff seat — from around $16.95 (about £13.50, billed in USD)/mo for one tutor plus a few pounds per extra tutor (check current pricing). Unlimited students; 30-day trial. |
| UK payments & Direct Debit | Stripe: cards plus Bacs/SEPA Direct Debit, recurring monthly/termly and per-class frequencies, drop-ins, auto-charge and overdue reminders. Transparent 1% platform fee (can be passed to parents at checkout). | Stripe and PayPal: cards, Auto Pay, and Bacs Direct Debit for UK bank accounts via Stripe. TutorBird adds no fee on top of Stripe/PayPal's own charges. Broadly comparable on UK rails. |
| Tutor payroll / wages | Basic: totals sessions x rate with CSV export — not a full payroll engine and not PAYE/NI/RTI filing. | Stronger here: flexible payroll calculation per student, per hour, or as a percentage of revenue, with category overrides and bulk entry. The better choice if paying multiple tutors matters. |
| Lesson notes & online lessons | Attendance register, scheduling, rooms (including online), subjects, and medical/SEND notes; lighter on per-lesson teaching workflow. | Stronger: per-lesson notes and attendance, and meeting links (Zoom/FaceTime) saved on the calendar and auto-added to reminders for one-click joins. |
| UK safeguarding (DBS) | Built in: DBS status and expiry tracking for tutors and coaches. | No DBS status/expiry tracking surfaced in its feature set — it is not positioned as a UK-safeguarding tool. |
| Consent forms & e-signing | Waivers, codes of conduct and media consent e-signed per child at sign-up, with a legal audit trail (name, timestamp, IP, version hash) and CSV export, valid under the UK Electronic Communications Act. | Has a student/parent portal and file storage, but no equivalent per-child consent e-signing with a legal audit trail surfaced. |
| Breadth beyond tutoring | One tool also runs events/camps/workshops with ticketing, multiple verticals, Gift Aid, waitlists and leave requests — useful if you offer more than 1:1 tuition. | Focused on tutoring, with a built-in tutoring website builder and hosting. Deep in its lane rather than broad across activity types. |
| Marketplace / lead generation | None — it manages your existing students, it does not find new ones. | Not a marketplace either; both are management tools, not tutor-client matching. Neither generates leads for you. |
When TutorBird is the better choice
If you run a tutoring-only business — especially a multi-tutor practice or agency where you pay tutors and need detailed, per-tutor wage calculations (per-student, per-hour or revenue-share), lesson-by-lesson notes, and a built-in tutoring website — TutorBird is the better fit. Its payroll engine and tutor-seat model are built for exactly that, and it is well established with UK tutors.
Pricing
TutorBird uses a single all-features plan priced per tutor/staff seat — roughly from $16.95/month (about £13.50, billed in USD) for one tutor plus $4.95/month per additional tutor or staff member, with unlimited students and a 30-day free trial (verify current figures on tutorbird.com, as pricing has changed and differs by region). Adminished prices on capacity, not seats or features: free up to 20 students, Essential £19/month up to 75, Pro £49/month up to 200 — every feature is on every tier, and there is no per-staff charge. Which is cheaper depends on your shape: a solo tutor with few students may pay less on TutorBird; a centre with several tutors and a moderate roster may pay less on Adminished because staff seats are not metered.
Switch in a weekend — we do the heavy lifting
Already on another tool? We bring your members, their classes and their saved card & Direct Debit mandates across — so payments never miss a beat. Zero downtime, no asking your families to re-sign, and we never charge for it.
- Members, contacts, classes & schedules imported for you
- Saved cards & Bacs/SEPA Direct Debit mandates carried over via Stripe — no re-authorisation
- Live in about a weekend, with your fees collecting as normal
Frequently asked questions
Is Adminished or TutorBird cheaper for UK tutors?
It depends on your shape. TutorBird charges per tutor/staff seat (from around $16.95/month (about £13.50, billed in USD) for one tutor, plus a few pounds per extra tutor — check current pricing), with unlimited students. Adminished charges on capacity with no per-staff fee: free up to 20 students, £19/month up to 75, £49/month up to 200. A solo tutor with a small roster may pay less on TutorBird; a centre with several tutors and a moderate number of students may pay less on Adminished because staff seats aren't metered. Compare against your real numbers.
Can both take UK Direct Debit?
Yes — this is close to a tie. Both use Stripe and can accept Bacs Direct Debit from UK bank accounts as well as cards. Adminished also supports SEPA Direct Debit and applies a transparent 1% platform fee that can be passed to parents at checkout; TutorBird adds no fee of its own on top of Stripe/PayPal's charges. Confirm the latest details with each provider.
When is TutorBird the better choice?
If you run a tutoring-only business — particularly a multi-tutor practice or agency where you need to calculate and pay tutor wages in detail (per student, per hour, or revenue share), keep per-lesson notes, and want a built-in tutoring website — TutorBird is built for exactly that and does it well. Its payroll engine is more capable than Adminished's basic hours-times-rate totals.
What does Adminished do that TutorBird doesn't?
Adminished is built around UK safeguarding and compliance: DBS status and expiry tracking for tutors, and per-child consent forms (waivers, codes of conduct, media consent) e-signed at sign-up with a legal audit trail. It also prices on capacity with no per-staff fee, and is multi-vertical — the same account can run camps, workshops and other class types, not just 1:1 tuition. We'd point you to TutorBird if tutor payroll depth or per-lesson teaching workflow is your priority.
Do either of them help me find new students?
No. Neither Adminished nor TutorBird is a tutoring marketplace or lead-generation service — both manage the students you already have rather than matching you with new clients. If finding new students is your main need, you'd want a marketplace product instead of either of these.
Can I move my data over without downtime?
Adminished offers free, done-for-you migration of members, classes and saved card plus Bacs/SEPA Direct Debit mandates via Stripe, with no downtime, and runs on iOS, Android and web. If you're leaving another tool, that mandate migration is the part that usually causes pain, so it's worth asking about specifically.
The verdict
Both are credible UK choices. Pick TutorBird if you are a tutoring-only operation that wants the deepest tutor-payroll and lesson-notes workflow and a built-in tutoring website, and you are comfortable paying per tutor seat. Pick Adminished if you want UK safeguarding built in (DBS status and expiry tracking), per-child consent forms e-signed at sign-up with a legal audit trail, capacity-based pricing with no per-staff fees, and one tool that can also run other activities you offer (camps, clubs, group classes). On UK payments the two are close — both can take cards and BACS Direct Debit via Stripe — so let safeguarding, pricing model and breadth, not payment rails, decide.
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