Adminished vs Coacha (2026)
Quick take: Two UK-built club platforms. Coacha charges a flat fee with no platform cut on payments; Adminished prices by size and adds consent e-signing and DBS tracking. Here's the honest split.
What Coacha is: Coacha is a UK-built, GDPR-focused membership and club management platform — registers, member database, scheduling, payments and a member portal — used mainly by sports clubs but marketed to any type of club. It pairs with GoCardless and Stripe for payments.
Feature comparison
| Feature | Adminished | Coacha |
|---|---|---|
| Pricing model | Capacity-based, not feature-gated: Free up to 20 students, Essential £19/mo up to 75, Pro £49/mo up to 200. Every feature is on every tier. | Flat monthly fee (not per-member): free Lite tier up to ~50 members, Premium from ~£36/mo (often ~£18 intro) for unlimited members, Custom ~£60/mo for branding/store. Check current pricing. |
| Cost for a large club | Climbs with size — Pro caps at 200 students for £49/mo. | Wins here: one flat fee covers unlimited members, so a big club pays the same as a small one. |
| Payment platform fee | Transparent 1% platform fee on top of Stripe, which can be passed to parents at checkout. | Wins on this: no platform fee added — you pay only the processor's own rate (e.g. GoCardless ~2.2%+24p, cards ~2.5%+20p). |
| Direct Debit | Bacs/SEPA Direct Debit and cards via Stripe, with auto-charge of saved mandates and overdue reminders. | Direct Debit via a native GoCardless integration, plus cards via Stripe — GoCardless is well established for UK club DD. |
| Consent forms & e-signing | Waivers, codes of conduct and media consent signed per child at sign-up, stored as a legal audit trail (name, timestamp, IP, version hash) with CSV export for insurance/safeguarding audits. | Strong safeguarding comms (NSPCC CPSU age-based message routing, safeguarding moderator and private notes) and sign-up forms, but we found no documented per-child consent e-signing with an audit trail. |
| DBS / safeguarding tracking | Tracks coaches' DBS status and expiry dates so renewals don't lapse. | Safeguarding-led design (age-aware messaging, moderator copy-ins), but we found no documented DBS expiry tracking for your own coaches. |
| Grading & progression | Records grades and achievements as badges per student — lighter than a dedicated belt/curriculum system. | Wins here: dedicated Progression, Skills & Grades tracking, better suited to belt and structured-curriculum clubs. |
| Store / eCommerce | No retail store or POS — payments are for fees, bookings and event tickets only. | Wins here: built-in store and online sales (on the Custom tier) for kit and merchandise. |
| Multi-vertical fit | Built for coaches and tutors across martial arts, dance, tutoring, scouts, community centres and Kumon-style learning centres, including adult self-learners. | Works for many club types but is sports-club-first in its positioning and language. |
When Coacha is the better choice
A sports club that wants a flat monthly fee regardless of size, takes most fees by GoCardless Direct Debit, and wants an eCommerce store, deep grading/progression tracking, or SMS broadcasts — Coacha covers all of those and adds no platform cut on top of the payment processor's own rate, so on transaction fees it can work out cheaper than Adminished's 1%.
Pricing
As of 2026 Coacha advertises a free "Lite" tier (up to around 50 members), a "Premium" plan from roughly £36/mo (often promoted at ~£18 for the first few months) for unlimited members, and a "Custom" plan around £60/mo that unlocks branding, B2B invoicing and the store — plus a price-on-application top tier. It's a flat fee, not per-member, and some features are tier-gated. Check coacha.co.uk for current pricing.
Switch in a weekend — we do the heavy lifting
Already on another tool? We bring your members, their classes and their saved card & Direct Debit mandates across — so payments never miss a beat. Zero downtime, no asking your families to re-sign, and we never charge for it.
- Members, contacts, classes & schedules imported for you
- Saved cards & Bacs/SEPA Direct Debit mandates carried over via Stripe — no re-authorisation
- Live in about a weekend, with your fees collecting as normal
Frequently asked questions
Is Adminished or Coacha cheaper?
It depends on your size and how you take payment. Coacha charges a flat monthly fee for unlimited members and adds no platform cut on payments, so a large club paying mostly by GoCardless Direct Debit may pay less overall. Adminished is free up to 20 students and £19/£49 per month above that, but adds a 1% platform fee on payments (which you can pass to parents). For a small or mid-size club that values the included consent e-signing and DBS tracking, Adminished's tiers are competitive; for a very large club, Coacha's flat fee can win on raw cost.
Do both support UK Direct Debit?
Yes. Coacha integrates natively with GoCardless for Direct Debit and also supports Stripe for cards. Adminished uses Stripe for both cards and Bacs/SEPA Direct Debit, with auto-charge of saved mandates and automatic overdue reminders. Both are viable for recurring UK membership or class fees.
Which is better for safeguarding and consent?
They take different angles. Coacha is strongly safeguarding-led for communications — NSPCC CPSU-aligned age-based message routing and a safeguarding moderator who is copied into messages to children. Adminished focuses on the paperwork trail: per-child consent and waiver e-signing stored with name, timestamp, IP and version hash, CSV-exportable for audits, plus DBS status and expiry tracking for coaches. If your priority is auditable consent records and DBS renewals, Adminished is the closer fit; for safeguarded messaging workflows, Coacha is strong.
Which is better for a martial arts club?
If structured belt and curriculum progression is central, Coacha's dedicated Progression, Skills & Grades tracking is the better fit — Adminished records achievements as lighter per-student badges and isn't a full belt-progression system. If you care more about consent e-signing, DBS tracking and a transparent passed-on payment fee, Adminished holds up well.
Can I move my members and payments from Coacha to Adminished?
Adminished offers free, done-for-you migration that carries members, classes and saved Stripe card and Bacs/SEPA Direct Debit mandates across with zero downtime. Note this moves Stripe-based mandates; Direct Debit mandates held in GoCardless would need to be re-established or transferred separately, so check both sides before switching.
Does Coacha have an in-app group chat?
Neither platform is built around real-time in-app group chat. Coacha leans on email and SMS broadcasts (SMS is charged per message), and Adminished uses announcements, scheduled email broadcasts, polls and a per-activity WhatsApp invite link. If live group chat is essential, a tool like Spond is a better fit than either.
The verdict
Coacha is a mature, well-reviewed UK club platform with genuine strengths Adminished doesn't match: a flat fee that scales to unlimited members, no platform cut on payments, native GoCardless Direct Debit, dedicated grading/progression tracking and a built-in store. If you're a large sports club, a belt-progression martial arts school, or you sell kit online, Coacha is likely the better pick. Adminished's case is narrower and honest: capacity-based pricing where every feature is included from the free tier, per-child consent and waiver e-signing with an exportable audit trail, DBS expiry tracking for coaches, and free migration that carries Stripe card and Direct Debit mandates across. Pick on what matters most to you — lowest payment fees and progression depth point to Coacha; auditable consent and safeguarding records point to Adminished.
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