Run your holiday camps without the spreadsheet chaos
Take camp bookings online, build daily registers, collect consent and emergency contacts, and get paid by card or Direct Debit. Free to start, just 1% on payments.
Sound familiar?
- Every school holiday you rebuild the same booking spreadsheet, then chase parents over email and WhatsApp to fill the gaps.
- Emergency contacts, allergies and medical needs are scattered across reply-all threads instead of one place your camp leaders can actually find.
- Consent and photo permissions arrive as scanned forms, screenshots or not at all, and you can't prove who agreed to what.
- Printed registers go out of date the moment a parent books a late place or pulls a child for a day.
- Chasing payments and refunds for half-day swaps and cancelled days eats the evenings you should be spending planning the camp.
Everything a UK holiday camp and seasonal activity providers needs, in one place
Online camp bookings with ticketing
Publish each Easter, summer or half-term camp as an event with its own dates, sessions, capacity and waitlist. Parents book and pay places online; you stop manually transcribing a spreadsheet.
Daily registers that stay current
Mark each day present, late, excused or no-show against a live roster that updates the moment a parent books or cancels. Excused and no-show days aren't charged.
Emergency contacts and medical notes
Every booking captures guardians, emergency contacts, allergies, medical and SEND notes, so the information your camp leaders need is on one screen instead of in an inbox.
Consent forms with e-signing
Send activity, photo and trip consent forms for parents to sign online, with a legal audit trail of exactly who agreed and when. No more scanned paper or missing permissions.
Card, Direct Debit, cash and bank transfer
Take payment by card or Bacs/SEPA Direct Debit through Stripe, with auto-charge and overdue reminders, or record cash and bank transfers you've taken offline. All in one ledger.
DBS and safeguarding tracking
Keep DBS check dates and safeguarding records for your seasonal staff in one place, so you can see at a glance who's cleared before a camp starts.
Parent broadcasts and updates
Send announcements and scheduled email broadcasts about kit lists, drop-off times and weather changes, and run polls for things like trip choices, all from one place.
Questions UK holiday camp and seasonal activity providerss ask
Can I run different camps for each school holiday?
Yes. Set up a separate event for Easter, each summer week and every half-term, each with its own dates, sessions, capacity and waitlist. Parents book the specific dates they want and you keep a clean register per camp.
How do parents book and pay for a place?
Parents book online through your camp's page and pay by card or Direct Debit, or you can record a cash or bank transfer payment you've taken yourself. Everything lands in one ledger so you always know who has paid.
How do I collect emergency contacts, allergies and consent?
Each booking captures guardians, emergency contacts, allergies and medical or SEND notes, and you can send consent forms for parents to e-sign with a full audit trail of who agreed and when.
Can my camp leaders take a register on their phone?
Yes. Adminished works on iOS, Android and the web, so your leaders can take the daily register and see emergency and medical details on their phone, and the roster updates live as parents book or cancel.
Can I keep track of DBS checks for seasonal staff?
Yes. You can record DBS check dates and safeguarding details for each member of staff, so you can confirm who is cleared before a camp runs. You manage the checks themselves; Adminished is your record of them.
What does it cost to run my camps on Adminished?
Adminished is free to start, with a simple 1% fee on payments taken through the platform plus your payment provider's own card or Direct Debit fees. There's no charge for setting up camps, registers or consent forms.
Can you move us over from spreadsheets before the next holiday?
Yes. We offer free done-for-you migration, including carrying over existing card and Direct Debit mandates, so you can be ready to take bookings before the next school holiday without rekeying everything yourself.