Gymnastics club software that handles the volume
Manage hundreds of gymnasts, long waiting lists, squad groups and family payments in one place. Take card and Direct Debit payments automatically, just 1% on payments, and free to start.
Sound familiar?
- Waiting lists for popular sessions live in spreadsheets and email threads, so spaces get offered out of order and never quite fill.
- Chasing termly and monthly fees from dozens of families eats your evenings, and you can never see at a glance who has actually paid.
- Registers for back-to-back recreational classes are on paper, so it is hard to prove who attended if a parent or insurer ever asks.
- Consent forms, photo permissions and medical notes are scattered across paper packs and inboxes instead of attached to each gymnast.
- Coach DBS checks and safeguarding records are tracked in a manager's head or a single folder, with no reminder before they lapse.
Everything a UK gymnastics clubs, recreational gymnastics schools and competitive squads needs, in one place
Built for high gymnast volume
Hold full records for every gymnast and their guardians, with medical and SEND notes, across recreational classes and squad groups. Organise sessions by level using badges, with rooms, capacity limits and holidays handled for you.
Proper waiting lists
When a class is full, new registrations join a waitlist automatically with the time they joined. As spaces open up you can move gymnasts in fairly, instead of guessing from a spreadsheet.
Fast registers that stick
Take attendance in seconds for each session: present, late, excused or no-show. Excused and no-show are never charged, so your records double as a clean, defensible attendance history.
Family payments on autopilot
Collect fees by card or Direct Debit, recurring monthly or termly, per session, or as drop-ins. Auto-charge runs each cycle and overdue reminders chase late payers for you. You can still record cash or bank transfers by hand.
Competitions and camps as events
Run competitions, displays, holiday camps and workshops as ticketed events with their own capacity. Parents book and pay in the same portal they already use for classes.
Consent, safeguarding and DBS in one place
Send consent and photo-permission forms for e-signing with a legal audit trail, and attach them to the right gymnast. Track coach DBS and safeguarding records so nothing quietly lapses.
Squad levels and achievements
Record gradings, levels and squad milestones as badges and achievements on each gymnast's profile. It is a clear record of progress, not an automated syllabus or progression engine, so you stay in control of what counts.
Questions UK gymnastics clubs, recreational gymnastics schools and competitive squadss ask
Can Adminished handle a long waiting list for our popular classes?
Yes. When a class hits capacity, new registrations are added to a waitlist with the time they joined, so you can offer spaces in a fair order. You activate gymnasts from the list when a place comes free.
How do you handle squad levels and gradings?
We record levels, gradings and squad milestones as badges and achievements on each gymnast's profile, giving you a clear history of progress. We are honest that this is a record-keeping tool, not an automated progression or syllabus engine, so you decide what gets awarded.
Can parents pay termly as well as monthly?
Yes. You can collect fees recurring monthly or termly, per session, or as one-off drop-ins, by card or Direct Debit. Auto-charge handles each cycle and overdue reminders chase late payers, and you can still log cash or bank transfers manually.
How do you help with safeguarding and DBS?
You can track coach DBS and safeguarding records in the platform and send consent and photo-permission forms for e-signing, each with a legal audit trail and attached to the relevant gymnast, so your records are organised and ready if anyone asks.
Can we run competitions and holiday camps through it?
Yes. Competitions, displays, camps and workshops run as ticketed events with their own capacity limits, and families book and pay through the same portal they use for regular classes.
Is our families' data handled safely and kept in the UK?
Yes. We are built around UK GDPR and ICO expectations, host data in the UK, and publish a public Security page so you can see exactly how information is protected.
What does it cost?
Adminished is free to start, and when you take payments through the platform we charge a small percentage on those payments rather than a large fixed monthly fee. See our pricing page for the full breakdown.